HOW TO CREATE ARCHIVE FOLDER IN OUTLOOK 2016 OFFLINE
HOW TO CREATE ARCHIVE FOLDER IN OUTLOOK 2016 FREE

HOW TO CREATE ARCHIVE FOLDER IN OUTLOOK 2016 OFFLINE

You can configure Outlook to keep a local copy of your items on your computer in an Outlook data file that is named an Offline Outlook Data File (.ost). Typically, when you use a Microsoft Exchange Server account, your email messages, calendar, and other items are delivered to and saved on the server. Your ISP or Microsoft cannot recover your e-mail or other items if the file is lost. Tip You should regularly back up your Outlook Data Files (.pst) and save them in a safe place. Warning Do not access an Outlook Data File (.pst) from a network share or another computer, because it increases the possibility of data loss. This includes being unable to work with your items when you are using Microsoft Outlook Web Access with the Exchange Server email account or when you are working on another computer. pst file, but if you do this, it has several disadvantages. Outlook can be configured to deliver new items to a.

HOW TO CREATE ARCHIVE FOLDER IN OUTLOOK 2016 FREE

pst file on your computer, you can free up storage space in the mailbox on your mail server. pst file is kept on your computer, it is not subject to mailbox size limits on the mail server. Your items can also be moved or archived to an Outlook Data File (.pst). Another type of account is an HTTP or web-based account that works similar to IMAP email accounts. The most common types of accounts are referred to by their Internet protocol names: POP3 and IMAP. The ISP also provides one or more email accounts. Home users usually use an Internet service provider (ISP) to connect to the Internet. This is the most common file in which information in Outlook is saved by home users or in small organizations. ost).Ī Personal Folders file (.pst) is an Outlook data file that stores your messages and other items on your computer. Introduction to Outlook Data Files (.pst and. Outlook Data Files (.ost) are always copies of items that are saved on a mail server and do not have to be backed up like Outlook Data Files (.pst). This type of data file is also used for accounts that you set up with the Outlook Connector for (formerly Hotmail).

Offline Outlook Data Files (.ost) are used when you have an Exchange account and want to work offline or use or use the default Cached Exchange Mode.

When you want to create archives or back up your Outlook folders and items on your computer, such as Exchange accounts, you must create and use additional.

Outlook Data Files (.pst) are used for POP3, IMAP, and web-based mail accounts.

The primary differences between the two types of Outlook data files are as follows: To allow you to work with your messages even when you cannot connect to the mail server, a second type of data file that is named an Offline Outlook Data File (.ost) is kept on your computer. If you are using a Microsoft Exchange account, your items are usually delivered to and saved on the mail server. An Outlook Data File (.pst) is used for most accounts. Archiving makes it harder to find and manage your mail store.There are two types of Outlook data files used by Outlook for Windows. There’s no need anymore to move older messages to improve Outlook’s performance. However, as we’ve already said, AutoArchive is not necessary or even a good idea with modern Outlook. Right-click on the Inbox folder choose Properties then AutoArchive.Ĭhoose from auto-archiving according to the default settings from AutoArchive or custom settings for that Inbox. To be clear, the old AutoArchive is still in Outlook 365/2019 but it’s hiding away. That makes for an an elegant pair of keyboard shortcuts for managing emails:ĭelete – move to Deleted Items AutoArchive lives!

A message in the reading pane can be moved to the Archive folder by pressing Backspace. It’s no different to using the Move button and choosing Archive from the pull-down list (if you’ve done that before).īecause it’s just a simple Move command, you can add things to the Archive folder using other Outlook features: That’s it! Nothing more or less than that. Selecting message and clicking the Archive button moves the message to the designated Archive folder. Sync – the Archive folder can be synchronized (or not) with other devices and cloud storage.

Searchable – it can be searched either separately or as part of an ‘Current Mailbox’ or wider search. In other words, Archive is nothing special. Unlike the old Archive which saved messages separately. This new style Archive folder is part of your mailbox and saved in the PST/OST file.

It’s a default folder (which can’t be changed) for Office 365 hosted,, and Exchange accounts.įor other accounts (POP3, IMAP) you can make an Archive folder (with any name) or use an existing folder instead. The Archive button in Outlook 2016/2019 and Outlook 365 is a very different thing than previous versions.Īrchive is just another folder among many in the same Outlook mailbox and data store.

How to create archive folder in outlook 2016